iPDWeb for Counties | ExeVision.com

Integrated Project Development

for Counties & Municipalities

ExeVision iPDWeb

ExeVision offers an integrated software solution called iPDWeb for managing and developing construction projects. This all-in-one project management system includes a web-based platform that covers every aspect of road and highway construction. iPDWeb provides users with a complete solution from creating estimates and e-bidding to managing construction, processing contractor payments, and closing out projects. Moreover, iPDWeb's independent functional subsystems can also be implemented separately.

Our fully hosted and managed solution means your organization won't need to put any effort into allocating information technology resources or fulfilling requirements. Simply subscribe monthly, and we'll take care of the rest.

• Project Cost Estimate
• Electronic Bidding
• Construction Management
• Materials Management
• Civil Rights
• Management Reporting
• System Maintenance

IPD Project Development Software Flowchart

Pre-Construction

Estimates • Electronic Bidding • Bid Creation & Submission

ExeVision's web-based pre-construction subsystems offer a seamless user experience for Estimating, Electronic Bidding, and Contractor Bid Preparation & Submission. These intuitive web applications are integrated into the complete iPDWeb solution, which includes iPDWeb (Estimates and Electronic Bidding) and the integrated Contractors Exchange (iCXWeb) for contractors. The iCXWeb simplifies and automates the information flow and bid submission process between the transportation agency and contractors. By streamlining these processes, ExeVision aims to optimize agency resource use while also making the bidding experience simpler and more efficient for contractors.

• Project Cost Estimating Subsystem (PCES)

• Electronic Bidding Subsystem (EBS)
• Integrated Contractors Exchange (iCXWeb)
• Civil Rights
• Management Reporting
• System Maintenance

Project Cost Estimate Subsystem

iPDWeb's Project Cost Estimate Subsystem (PCES) is a subsystem within the platform for building cost estimates. The tool enables the user to enter bid and non-bid project items alongside stationing and pricing information, as well as specifying multiple funding sources. All requests are displayed in one window for easier review. Moreover, PCES features automated tools that aid in making informed decisions, leveraging historical pricing data to help project estimators add unit prices to their estimates. The subsystem allows users to observe the historical item cost for particular quantity, awarded or all bids, specified date ranges, and project location.

Additionally, the tool offers flexibility in creating multiple cost estimate versions for "what-if" situations with specialty bidding requirements. Once the record is approved, the bid item quantities and prices are updated in the Electronic Bidding Subsystem (EBS) for bidding and advertising.

For long-term project estimates and budgets, ExeVision provides a comprehensive Parametric Estimating solution.

Electronic Bidding Subsystem

The Electronic Bidding Subsystem (EBS) streamlines the entire bid process through bid package preparation, contractor authorization, bid receiving and opening, and contract execution.

EBS ensures that contractors are verified for authorization to bid on projects and generates a plan holder report or bidders list at the pre-bid stage. EBS also manages the automated addendum process ensuring a smooth and timely flow of information between the iPDWeb system and contractor’s iCXWeb application. At bid opening, EBS tabulates results, creates unofficial results documentation and analysis, and publishes them to the agency's bid opening website for easy access. EBS generates a complete bid report summarizing all bidders' prices and provides agency analysis to ensure completeness, mathematical and materially balanced, and reasonable pricing.

Upon project award, EBS automatically creates necessary contract documents for execution and loads bid item quantities into the Construction Management System (CMS).

Bid Creation and Submission

iCXWeb is an innovative web application used by contractors for the preparation and submission of responsive bids to the agency. ICXWeb is also a communications platform between the contractor and the agency for contractors to view current project data from the agency and submit information to the agency as required, including documents, approvals, subcontractor information, prompt payment details, etc.

In addition, the agency enables contractors to have a real-time read-only view of projects and efficiently review change orders, pay estimates, and other project-related information. This feature helps contractors stay informed while minimizing the need for direct contact with the agency.

Construction Management Subsystem (CMS)

Daily Quantities • Daily Reports • Change Orders • Pay Estimates • Subcontracts

The agency Uses the e-Construction CMS web-based subsystem to digitally record and document daily work activities, including work quantity, weather, time charges, labor, equipment usage, and diary entries.

Many counties and state departments of transportation are adopting e-construction software technology to improve the efficiency of the construction and documentation process. This technology allows for the digitization of many traditional paper-based processes and documentation, making it easier to manage and store information related to road and highway construction projects.

ExeVision's web-based CMS is used to digitally record and document daily work activities, including:

Work quantity
Weather
Time charges
Labor
Equipment usage
Diary entries

These entries are utilized to generate reports on the progress of the project, payment details, funding, and other relevant data. The solution comes with customizable reporting capabilities, allowing users to generate ad hoc reports using an intuitive and user-friendly reporting engine. Furthermore, graphical reporting dashboards can be produced for visual representation of the information gathered.

Contract Payment Processing

The management of financial allocations for a contract can be achieved by adding funding sources for the projects. Another option is adding or modifying funding sources at a category level, or even setting specific funding sources on an item-by-item basis. Work entries are compiled into pay estimates, allowing authorized users to include or exclude items. Items not included in the current pay estimate will automatically show up on future pay estimates until they have been approved and included on a pay estimate.

Change Orders and Subcontracts

ExeVision has streamlined the communication process for change orders and subcontracts between the agency and the contractor through the integration of iCXWeb, the contractor's web-based application. Contractors use iCXWeb to interact with agency personnel and to view project information including change orders, subcontracts, and other project related information.

The integrated Contractors Exchange (iCXWeb) is a web-based application that integrates with iPDWeb CMS and facilitates communication between contractors and agencies during the construction process. Contractors can use iCXWeb to submit subcontractors and gain agency approval, submit prompt payment payroll information, and send documents or other information required by the agency. Additionally, the agency can provide contractors with a read-only view of projects so they can access change orders, pay estimates, and other relevant project information in real-time without contacting the agency.

Electronic Field Book (eFieldbook)

The Electronic Field Book (eFieldBook) is a tablet-based application designed to assist engineers and inspectors working in remote project sites without network connectivity. The eFieldBook works in tandem with the CMS application, allowing engineers and inspectors to view project data and record field data such as pay items, work quantities, and weather conditions. The eFieldBook is equipped with synchronization functionality that automatically uploads daily work information to the CMS after documenting project activities. CMS is responsible for coordinating the information exchange between multiple engineers and inspectors, ensuring a consistent view of the project with data from various sources.

Materials Management Subsystem (MMS)

ExeVision provides a comprehensive web-based solution called the Materials Management Subsystem (MMS) that enables transportation agencies to proficiently manage and test materials, and maintain laboratory data. The MMS offers a broad spectrum of integrated features that encompasses logging and tracking material samples and a test creation engine using a range of question types, including complex calculations with MS formulas.

The system also provides laboratory management attributes such as tracking personnel certification, equipment and maintenance records, facilities, and other laboratory assets associated with materials testing and reporting. Moreover, FHWA Federal Lands Division has recently awarded ExeVision the contract for their Materials Testing and Management solution.