Construction Management (CMS)
for Counties & Municipalities
Since 2008, ExeVision has focused exclusively on providing transportation agencies with exceptional Project Development and Construction Management solutions in support of their road and bridge construction projects. It became apparent that counties and other local government agencies needed those same tools, but had budget limitations prohibiting the acquisition and implementation of similar systems.
ExeVision introduced a Software-as-a-Service (SaaS) subscription-based solution for counties, providing the same robust and enterprise-ready solution in production at state DOTs, but at a cost that even the most cost-conscious agencies can afford.
Construction Management Subsystem (CMS)
Ledger • Daily Reports • Change Orders • Pay Estimates • Subcontracts
ExeVision’s Construction Management Subsystem (CMS) is a part of the integrated Project Development (iPDWeb) solution, but may also be implemented as a fully independent solution for agencies requiring only CMS functionality. It provides an automated method of tracking the various events that occur during a construction project, resulting in more efficient, accurate, and timely contractor payments.
iPDWeb CMS is an easy-to-use web application for recording construction data. CMS tracks and maintains data including project documents, Daily Diaries, Project Ledger/Quantity Book, and Contractor Pay Estimates, and utilizes the Electronic Field Book (eFieldBook™) application on a tablet to gather and synchronize field and inspection data with the home office CMS.
Using the CMS web-based subsystem, the agency records daily work activities including the quantities of work performed and other critical activities related to construction projects that affect processing contractor payments—for example, Weather, Time Charges, Activities, Equipment, Labor, Diary Entries, etc. From these entries, reports are generated based on the daily work completed, the overall percentage of project complete, funding and payment information, etc. Custom reporting functionality is also provided using the intuitive and user-friendly ad hoc reporting engine. Graphical reporting dashboards may also be created from report outputs.
Sample CMS Daily Report Entry
While the main process flow of CMS is straightforward––record activities, create pay estimates, receive approvals––CMS facilitates the gathering of data in the many supporting areas of a project to effectively track and manage all aspects. (See CMS flow overview below)
Contract Payment Processing
Financial allocations can be managed for a contract by adding funding sources for the projects, adding or modifying funding sources at a category level, or even setting specific funding sources on an item-by-item basis. Funding can be split by assigning funding source by percentage including minimum and maximum amounts and can be prioritized by “rolling-over” to other funding sources when a pre-determined amount or percentage has been reached. Finally, work entries are compiled into pay estimates, including the ability for authorized users to include or exclude items. Calculations take place “on-the-fly” so that item-dependent amounts such as mobilization, fuel adjustments, etc., are not reflected in the totals. Additionally, items not included in the current pay estimate will automatically show up on subsequent, future pay estimates until they are approved and included on a pay estimate.
Change Orders and Subcontracts
ExeVision has eliminated much of the communication complexity of change orders and subcontracts between the agency and the contractor by integrating that communication within the contractor’s web-based application—iCXWeb. ICXWeb is used by contractors to create, submit, and track electronic bids but equally important for construction projects is the ability for change order and subcontract information to flow effortlessly between the agency’s construction management application (iPDWeb CMS) and the contractor’s application (iCXWeb). In iCXWeb, Contractors create and manage subcontracts (including subcontract payments) and interact with agency personnel on subcontract approvals, change order approvals, etc. Contractors are notified within the application of change orders and their potential impact on DBE subcontract commitments. The transportation agency is likewise notified of potential impacts to a contractor’s DBE subcontract commitment for a project. Contractors also use iCXWeb to record payments to subcontractors and the integration between iCXWeb and iPDWeb allows the ongoing review of critical compliance factors such as prompt payment. CMS also supports processes that allow contractors to approve/disapprove payments and time charges if the agency uses such processes.
The integrated Contractors Exchange (iCXWeb) is a web-based application, used in conjunction with the iPDWeb CMS, enabling the contractors and agency to communicate throughout the construction process. ICXWeb is used by contractors to submit subcontractors for agency approval, prompt payment payroll information, documents, and other information required by the agency. The agency can also provide a read-only view of projects so that contractors can review change orders, pay estimates and other related project information realtime, without having to contact the agency.
Electronic Field Book (eFieldbook)
The Electronic Field Book (eFieldBook) is a tablet-based application for viewing items and project data from the home office CMS application and collecting and recording field data, even when working on remote sites where direct network connections are not available. Engineers or inspectors document daily work activities at the project site, including pay items and quantities of work performed, labor and equipment used by the contractor and subcontractors, daily time charges, daily weather conditions and temperatures at the project site, diary information including project inspections, and instructions to the contractor.
The eFieldBook downloads project pay items and other project information from the central CMS to the portable device and electronically uploads the daily work information through the device’s synchronization functionality. CMS manages the coordination of all information being uploaded and downloaded from multiple engineers and inspectors working on the same project and ensures that a single consistent view of the project is maintained using data received from many different sources.
The Materials Management Subsystem described below is an additional subsystem to CMS but shown on this page as part of the construction process.
Materials Management Subsystem (MMS)
ExeVision’s Materials Management Subsystem (MMS) is a comprehensive, web-based Materials/LIMS solution used by transportation agencies to manage materials and laboratory information. The solution may be tailored to the specific requirements and business processes of your individual transportation agency and makes possible the tracking and quality assurance of the agency’s construction materials.
The central role of a material sample is emphasized in the overall material management process, contributing to the user friendly and intuitive feel of the solution. This promotes efficiency for users by allowing the day-to-day materials activities to be managed from a single location within the application. From one window, all samples related to a contract, a project, a user, or a material, are easily viewed with their associated attributes, assignments, test status and other key information related to the sample.
As a full-featured materials management solution, ExeVision MMS may be implemented by an agency as a stand-alone Materials solution or as a part of ExeVision’s integrated Project Development solution (iPDWeb), including Estimating, Electronic Bidding, Construction Management, and Civil Rights Compliance.
Materials Management Functionality
Tester Certification & Qualifications
Equipment Tracking and Calibration
FHWA Federal Lands Division recently awarded the contract for their Materials Management solution to ExeVision through the public bidding process.
Complex Test Creation and Execution Engine
Agency Specific Test Creation
Testing Execution and Calculations
...and other key tasks associated with the management of materials.
The decision was based on criteria that “represented the best value to the government” including:
Available Test Methods
Future Integration Options