Q: What is the iPD solution?

A: The iPD (integrated Project Development) solution is a comprehensive project development system, fully integrating all functional aspects of DOT construction projects from estimate creation and electronic bidding through the final contractor payment.

Q: What is the significance of "integrated" in the name "integrated Project Development"?

A: The iPD solution was designed and developed to be a completely "integrated" system to manage DOT construction projects rather than a collection of individual, standalone modules that are linked together by way of external interfaces. The integrated nature of iPD eliminates the need for multiple data entry points and import/export into different systems and substantially reduces time requirements and administrative workload to manage construction projects.

Q: What portions of the DOT project planning and management process are included in the iPD solution?

A: The iPD solution includes functionality for:

• Project setup/administration
• Project cost estimating
• Electronic bidding and advertising
• Plan sales management
• Secure bid vault
• Electronic bid opening
• Construction management
• Project ledger/accounting
• Contractor payment/payroll
• Daily diary
• Electronic Field Book (for field data entry)
• Civil rights management and automated reporting
• Contract preparation
• Management reporting

Q: How does your Civil Rights subsystem work differently than other available systems?

A: iPD was designed as an integrated system that collects the required civil rights information throughout the project development process. It starts during the bidding process where information is collected directly from the contractor as the bid is submitted. Information collection continues through the construction process where pay estimates, change orders and other construction-specific data specific to Civil Rights reporting is gathered,. By requiring information about DBE participation, Good Faith Efforts, and non-DBE responses for every bid, the information is available to create DBE participation reports, Good Faith Effort summaries and even the annual and bi-annual reports with just a few mouse clicks.

The Construction Management Subsystem has built-in checks when Civil Rights issues surface. For example, when subcontracts are created, the system ensures that they comply with the original DBE commitment. Another example is the processing of change orders. When created, if a change order impacts a committed DBE item, a warning will be issued to highlight the relationship and eliminate potential errors or oversight.

These are just a few benefits that come from an integrated approach to Civil Rights reporting.

Q: What are the benefits of the iPD solution for DOTs?

A: The iPD solution manages the minutia of the construction management process and maintains the detailed information from the bidding process so that DOT employees can use their time more effectively. For example,

• Studies from current customer installations have shown that staff time expenditures on bid openings were reduced by 95%.
• The iPD solution eliminates non-responsive bids, saving time for both DOTs and contractors
• Civil Rights reports can be created in seconds reducing manual tabulations and the risk of federal government sanctions or disparity studies
• Overall administrative efforts are substantially diminished with the elimination of multiple data entry points.
• Overall efficiency in day-to-day operations.

One state quantified the following benefits of their iPD implementation:

• 100% ELIMINATION of Project Binders (250 Ea.)
• 100% ELIMINATION of Spreadsheets (32 Ea.)
• 100% ELIMINATION of Hardcopy Management Reports
• 100% ELIMINATION of Data Entry Duplication
• 60% REDUCTION in Processing Change Orders & Subcontracts
• 75% REDUCTION in Printing and Distribution
• 80% REDUCTION in Phone Support Inquiries
• 60% REDUCTION in Construction Forms
• 70% REDUCTION in Time to Process Contractor Payments
• 53% REDUCTION in Contract Documentation

Q: What advantage(s) does iPD have over existing market solutions?

A: iPD provides a solution that meets the needs of state DOTs better than anything currently available. The software combines "best practices" gleaned from over 40 years of DOT experience with the flexibility to customize unique features for a better fit with your internal business processes. Other advantages include:

• One Size FITS ONE. Each solution is customized to each DOT's specific needs
• NO annual or ongoing license fees
• Fully integrated database - No duplicate entry or import/export
• Low maintenance/service/enhancement cost

The combination of the right product and the individual attention to customer needs is a mix that will meet the needs of state and municipal DOTs, from the smallest to the largest.

Q: Since iPD is designed as a fully integrated solution, is it necessary for DOTs to purchase or implement the entire solution?

A: iPD was architected as a complete, integrated solution, but was developed in subsystems. Due to the modular nature of the system, the implementation of the entire solution or selected subsystems is available, as needed. Partial installations have been integrated with existing DOT systems.

ExeVision
226 East 860 South
Orem, UT 84058

Robert W. Millet
email: rmillet@exevision.com
phone: (801) 788-4545
toll free: (866)304-2844

Blaine Bailey
email: bbailey@exevision.com
phone: (801) 897-6734